Administrative Assistant, Faculty Student Association, Full-time

Thank you for considering Jamestown Community College in your search.
About Jamestown Community College FSA: The Faculty Student Association (FSA), an independent non-profit 501 (c) (3)organization, is the prime sponsor of co-curricular activities at Jamestown Community College.
It is financed entirely by FSA fees paid by all students and faculty.
The corporation is managed by a board of directors consisting of representatives of the college's administration, faculty, staff, and student body, and makes possible many enriching and enjoyable experiences which add to the total college experience.
Funds are allocated annually to the Student Senate.
FSA also funds other social, cultural, athletic, and recreational programs and services.
Position Description: Full-time.
The administrative assistant is responsible for supporting fiscal and other operations within the Faculty Student Association.
Duties include: preparation of payroll; accounts payable entry and tracking, managing residence life inquiries and tracking housing applications and deposits.
Will provide assistance with Total Fitness operations as needed.
The administrative assistant must have the ability to perform tasks with minimum supervision/instruction, be self-motivated, and have great attention to detail.
The administrative assistant must be able to multi-task in a highly complicated and busy environment consistent with policies, procedures and guidelines governing auxiliary services and their operations.
Essential Functions: General Office Support/Coordination: Assists with walk-in, web-based and phone inquiries from students, potential students and the general public.
Provides general information on FSA-related program questions in a helpful, courteous manner.
Provides clerical assistance for departmental and professional staff.
Maintains confidentiality of information regarding student discipline, resident contact or personal information, in accordance with supervisor requests and FERPA.
Prepares reports, correspondence, letters, memos, and student records, as requested.
Collects time cards and prepares bi-weekly payroll register for Executive Director’s approval.
Serves as primary contact for vehicle reservations.
Responsible for entry of accounts payable invoices into accounting system.
Knowledge, Skills and Abilities: Ability to efficiently organize, prioritize, understand and meet deadlines.
Ability to remain focused in an atmosphere of frequent interruptions and distractions.
Ability to maintain confidentiality.
Attention to detail.
Ability to take initiative and embark on necessary tasks even if not directly instructed to do so.
Ability to work with office technology and software systems.
Knowledge of JCC and FSA resources, departments, programs, and information systems.
Qualifications: Required: Associate’s degree plus two (2) years of related experience.
Must possess: excellent written, oral, and interpersonal/human relations, commitment to providing excellent customer service, problem solving, and organizational skills.
Knowledge of Microsoft Office Suite.
Preferred: Experience in student affairs, with prior experience working for college auxiliary services.
Experience with Quickbooks.
Additional Information: Salary: $19.
67 - $23.
45/hour.
Full-time benefits available, sponsored by the Faculty Student Association.
Final candidates are subject to a pre-employment criminal background investigation.
Please note that Jamestown Community College does not sponsor H-1B Visas.
Application Instructions: To be considered for this position, please complete the required online application and submit the following required documents, by clicking on the link below: Resume.
Cover letter.
Names and contact information for three professional references.
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Review of applications will commence on January 2, 2024 and continue until position is filled.
Please contact humanresources@mail.
sunyjcc.
edu with any questions or concerns.
JCC Non-discrimination Notice Jamestown Community College does not discriminate and will make all decisions regarding admission and the entire educational process of its students, and recruitment, hiring, promotion, and other terms and conditions of employment without discrimination on the basis of sex, gender (including sexual harassment, gender harassment, and harassment due to pregnancy, childbirth, breastfeeding, and related conditions), gender identity, gender expression, gender non-conformity, sexual orientation, marital or domestic partner status, race, creed, color, national origin, ancestry, religion, physical or mental disability, medical condition, genetic information of an individual or family member of the individual, requesting an accommodation, veteran or military status, family care status, requesting or taking pregnancy, parental or disability leave, age, or any other characteristic protected by federal, state or local law, or regulation.
All such discrimination and harassment is unlawful and will not be tolerated by JCC.
If any faculty, staff, employee, or any job applicant believes they have been subject to discrimination or harassment during any phase of the recruitment process or in the workplace, they may file a complaint under JCC's Human Right and Affirmative Action Policy.
For these purposes, any incident should be reported to one of JCC's Civil Rights Compliance Coordinators.
The name(s) and title(s) of the designated Civil Rights Compliance Coordinator(s)/Officer(s) and their complete contact information are available at sunyjcc.
edu/nondiscrimination.